If you know me, you will know I am very big on being organised, and as a result, I find that my time management skills need to be on point. Having such a hectic life demands that I have some sort of way I manage my time so that I can fully enjoy the different aspects of my life.
So here, I want to share a few things that I do to stay on top of things.
1. Plan ahead
The first thing I do is I plan ahead. There is no point having so much to do, and actually have no idea what it actually is. Planning ahead gives me clarity and control as it allows me to effectively and realistically manage my day. Why? Well, think about it, if I have four tasks to complete in a day and something else pops up, that demands my attention. I can just slip it on my list of tasks and carry on my day as normal rather than becoming frazzled by the unexpected change in my day because I wasn’t prepared for what the actual day had in store for me.
2. Make a to-do list
Now when I say make a list, I don’t mean make it a long list of endless tasks. When you are making a to-do list, make sure to keep it short, precise and straightforward if not, you get overwhelmed by the length of it, and you will find yourself not even wanting to look at your list. Also, I find that having an endless list of tasks on your to-do list doesn’t necessarily mean I will be productive so keep that in mind when creating your lists, keep it to a mixture of big and small tasks.
Now that you have your to-do list, you now have to prioritise, which tasks need to be done urgently and which don’t. Which tasks require more time and which don’t and guys, you need to make sure you are realistic with this. Why? Well lets be honest, some of us like to do the easy tasks first because completing them sometimes makes us feel like we are “doing” something, but as I said above, just because you are completing tasks doesn’t always mean you are actually being productive. For example, responding to an email about confirming agenda points for a meeting taking place in 3 weeks may be great but completing the draft agreement for a supplier due in 2 weeks could have a bigger impact on the day to day running of the business.
4. Be ready to be flexible
You have to be ready to accept that things may not always go as planned, and you may not be able to finish the tasks you set up to do. It could be that some tasks are now going to take longer than you initially anticipated or something else may pop up that requires your urgent action. Whatever it is, being able to be flexible allows you some wiggle room to still be productive in your day despite any setbacks, and it reduces the chances of you being overly frustrated or stressed.
Hopefully, you find some of these points useful and don’t forget to check out my video on my YouTube Channel where go into a bit more detail about how I approach my time management points listed above.